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Accounting Manager/Firm Administrator

Accounting Manager/Firm Administrator

WBL CPAs + Advisors is seeking an Accounting Manager/Firm Administrator to administer all internal accounting functions and to oversee office operations. This is a mid-senior level role with a competitive salary offering the opportunity to work on a hybrid schedule.

As our Accounting Manager/Firm Administrator, you will be an integral part of a fun, close-knit team and will perform the following job duties:

Accounting Duties:

  • Oversee preparation of client invoices semi-monthly utilizing Firm's time and billing system.
  • Oversee office administrative assistant in monitoring accounts receivable and enforcement of firm's collection policy. Becomes involved, as needed, in meetings with billing managers and communications with clients.
  • Oversee processing of accounts payable disbursements and monitor expenditures.
  • Oversee monitoring of employee time and expense reporting, including PTO tracking.
  • Reconcile bank accounts monthly.
  • Prepare monthly financial statements (accrual basis) and related statistical information.
  • Prepare monthly reporting package for Partners.
  • Prepare and report payroll to third party vendor.
  • Prepare reports for annual Partner meeting.
  • Direct supervision of one office administrative assistant

Firm Administrative Duties:

  • Indirect supervision of administrative team to ensure that duties are properly allocated to the appropriate individual for a balanced workload to minimize overtime.
  • Maintain vendor relationships and supervise ordering of supplies.
  • Coordinate purchases of office equipment with IT manager.
  • Supervise maintenance of the office to ensure a professional appearance.
  • Review Firm's insurance coverage annually to evaluate coverage (excludes health).
  • Administer Firm's 401(k) Profit Sharing Plan

Must Haves:

  • Prior relevant experience in a professional services firm.
  • Experience with accrual basis accounting, required
  • Excellent knowledge of accounting and time and billing software.
  • Excellent knowledge of Microsoft Office Suite, in particular Excel.
  • Experience with Power BI is a plus.
  • Strong analytical skills.

What's in it for you (WIIFY)?

  • Flexible hybrid work schedules
  • Awesome compensation and healthcare benefits package
  • Early Fridays and optional compressed workweeks during non-busy season months
  • Maternity & paternity leave and firm-paid childcare
  • "Dress for your day" dress code (i.e., casual attire)
  • PTO and firm-paid holidays including a "just for you" personal holiday & paid community service day
  • 401k Plan with firm match and profit sharing
  • Annual performance bonus, CPA exam bonus, service awards & spot awards
  • Paid professional development, coaching program and upward mobility
  • Direct access and support from partners and managers
  • Genuinely nice people to work with — a true team!